Offboarding is an important process in any organization, especially in manufacturing environments where access control, documentation, and task coordination must be handled carefully. Our HR software provides a structured way to manage employee exits directly from a single system without relying on scattered emails or manual follow-ups.

HR teams can send official emails to employees directly from the platform. Since the employee’s email address is already stored in the system, there is no need to switch to an external email application. The email is sent from the HR user’s registered work email. Users can add a subject, write a message, attach documents, and submit it within the system.

The platform also allows HR to request employee signatures for specific documents. For example, a termination letter or any required exit documentation can be shared through the system with a defined signing date. This ensures that important documents are formally acknowledged and recorded.

Offboarding can be initiated directly from the employee profile. When an employee is terminated, HR can add and manage offboarding tasks within the same workflow. These tasks function similarly to onboarding tasks. Just as onboarding may require document submission or approvals, offboarding can include structured tasks such as collecting company assets, completing documentation, or requesting signatures.

A key part of the offboarding process is coordination with internal departments. Instead of manually emailing IT every time an employee exits, HR can assign an offboarding task to the IT access level. This ensures IT is informed to deactivate the employee’s email address or system access. The task assignment serves as a formal notification and can be tracked within the system.

The process can also be automated. Once an employee is offboarded, the assigned offboarding tasks trigger notifications to the relevant team members, such as administrators or IT personnel. This reduces the need for repeated communication and ensures that responsibilities are clearly assigned.

All offboarding activities — including emails, document requests, signatures, and assigned tasks — can be monitored from the platform. This structured approach helps maintain clarity and ensures that each required step is completed when an employee leaves the organization.